DBS ChecksPolicy Statement

As an organisation using the Disclosure and Barring Service (DBS) to help assess the suitability of applicants for positions of trust, Accent Catering Services Limited complies fully with the DBS Code of Practice regarding the correct handling, use, storage, retention and disposal of certificates and certificate information.  It also complies fully with its obligations under the Data Protection Act 1998 and other relevant legislation pertaining to the safe handling, use, storage, retention and disposal of certificate information and has a written policy on these matters.

Storage and Access

Certificate information will be kept securely, in lockable, non-portable, storage containers with access strictly controlled and limited to those who are entitled to see it as part of their duties.


In accordance with section 124 of the Police Act 1997, the results of the DBS check are confidential between Accent Catering and the employee.  Certificate information is only passed to those who are authorised to receive it in the course of their duties.  We maintain a record of all those to whom certificates or certificate information has been revealed and it is a criminal offence to pass this information to anyone who is not entitled to receive it.

In accordance with the DBS code of practice, this information can be discussed with the Head of a School or Nursing Home or alternatively with a Safeguarding Officer.  Consistent with the DBS code of practice, copies of certificates must not be taken and held by anyone other than the direct employer.


Certificate information is only used for the specific purpose for which it was requested and for which the applicant’s full consent has been given.


In accordance with legislation, if employees have access to children or vulnerable adults whilst performing their job, such employees will be required as a condition of their employment to undergo a vetting process which involves a Disclosure and Barring Service record check being carried out by the DBS.  Any offer of employment for such employees is subject to the receipt of an enhanced disclosure to the satisfaction of the company.  The offer of employment will be withdrawn if the results of the disclosure are unacceptable to the company. 

CompletedDisclosure Applications

Accent Catering’s pre-joining documentation states that it is a condition of employment that an employee must bring in their completed disclosure application when requested.  Once the application is complete, an email notification is received from the DBS containing the certificate number and date and advising whether or not there is any information on the certificate.  Where the certificate is clear, the number and date are recorded and no further action is taken.  Where there is content on the certificate, the employee is requested to bring in the certificate immediately, thus allowing the necessary decision relating to recruitment to be made.  Accent Catering reserve the right to exercise our own discretion by continuing the employment of any individual whose DBS clearance contains information which does not pose a risk to anyone on the client premises.

Record Keeping

For all employees a record is kept of the certificate issue date, the type of certificate requested, the position for which the certificate was requested, the certificate reference number and details of the recruitment decision taken.